Key dates

• • • Registration and abstract submission opens on October 1st
    • Abstract submission closes on November 30th
    • Early-bird registration deadline: December 22nd
    • Decisions will be sent to participants in early December

  Registration rates:

  Registration type	Early-bird	Late
  Student Member	150€	200€
  Student Registration + IBS membership	170€	210€
  Student Non-member	200€	260€
  Member registration	310€	400€
  Standard Registration + IBS membership	330€	420€
  Non-member	375€	440€

  “Early-bird” rates will be considered until 22nd of December 2017.

  Note about IBS membership: ” + IBS membership” indicates that you will receive a 1-year membership to the International Biogeographical Society (IBS). If you choose this option, you will be contacted directly by IBS following the conference.

  Registration and Abstract submission instructions

  This event is hosted at SGE, University of Evora’s event management system:

  1 – Sign up at https://sge.uevora.pt (you will receive a confirmation email to complete your sign up)
  2 – Login at https://sge.uevora.pt and click on “Events”
  3 – On the right side of the page click on “Register”
  4 – Start preparing your abstract by downloading a template here: AuthorLastName_IBS2018. Please make an effort to respect the template and file naming system to make things smoother on our side.
  5 – Click “Submit Abstract” and follow instructions to upload the file. If you do not intend to submit an Abstract, go straight to #7  – payment.
  6 – After submitting the abstract for your “Paper/oral presentation” or “Poster” you should see the message “Abstract successfully submitted”. If you submitted an abstract for “Paper/oral presentation”, you are allowed to submit a second abstract for a “Poster” by clicking “Submit Abstract” again on your right-hand side of the page.

  Note about payments: The system allows you to pre-register and submit your abstracts without finalizing your payment allowing you to wait for confirmation of the acceptance of your abstract. Please note that your registration will not be confirmed before you finalize your payment and payment proof is uploaded (see rates above).

  Payment to complete your registration:

  7 – Click on “Confirm Registration” to select registration type and extra options (i.e. workshops, conference dinner)
  8- After confirming your registration you will be given the amount payable according to the options you selected and access to different modes of payment.

  Note on Invoices: The system allows you to ask for a Proforma Invoice in case you choose to make the payment through your Institution. Make sure you don’t forget to tick the right box and fill in the details if you need one. Invoices and receipts that are not requested through the website will not be processed automatically and may lead to delays.

  9 – After completing your payment please upload proof of the transaction using the option “Confirm payment”. This step is essential to allow issuing receipts. Your registration will be pending until you provide this document.

  If you find any glitches, please let us know as soon as possible at ibs2018@uevora.pt

  Refund policy:

  Refund of registration fees will be made if written notification of cancellation is sent to the organizing committee at (ibs2018@uevora.pt).  The following deductions apply:

  • • • 95% refund if done prior to January 1st
      • 80% refund if cancelled between January 1st and February 1st
      • Refunds after February 1st are only given on a case by case basis if budget allows. Please contact ibs2018@uevora.pt